Hi there!
In this demo I'll explain why Quaderno is the easiest way to solve your tax compliance and invoicing needs
First I'll explain a bit about tax laws and how Quaderno helps you comply with taxes all over the world
Then I´ll go into how the application automates everything regarding tax receipts
Afterwards I'll talk about tax reports
and how the app can give you all the numbers you need to file your taxes in no-time
Last I'll explain how you can get started
It's an easy set-up process. In most cases, you'll be done in less than 10 minutes!
But first, international taxes
If you sell products or services
you have to comply with the local tax laws wherever you sell
This gets complicated pretty fast
Most countries and regions expect your business to charge every customer at the local tax rate
Some expect you to register with their local tax system
Some, like the EU
only want you to charge private citizens but not local businesses
Some, like Australia
have an annual sales threshold
which means you only charge tax if your sales pass a certain total
Note that these are *laws*, so you have to comply with them
But how can you keep up with so many variations of laws
in every country where you have customers?
Staying on top of changes
plus ensuring that you apply the right tax rate on each sale
is a huge burden for small business owners
You could do it yourself
but then you'd have a new full-time job
and my guess is that you prefer to spend time on your actual business
To give you a better understanding of how international tax laws work
I'll explain what you have to do if you sell digital goods to customers in Europe
Imagine you're selling ebooks
SaaS software
or access to a membership site
to someone in the EU
In this case you must charge the VAT rate of the country your customer is in
When someone in Germany buys your product, you have to apply the German VAT
When the customer is in Spain, the Spanish VAT, and so on
This gets quite cumbersome, because each rate is different
Quaderno solves this problem for you, in Europe and anywhere else in the world
The app will automatically detect the location of the buyer and charge the right amount of VAT on each sale
So German VAT if the customer is in Germany, Spanish VAT if the customer is in Spain and so on
I've been talking about digital goods
but if you sell physical goods,or a combination of the two
Quaderno can handle the taxes for these sales, as well!
To know which tax to apply, you have to determine a buyer's location.
Legally speaking you need two pieces of matching information that confirm where they are
Quaderno automatically collects this information for you
verifies the customer's location
and then applies the right tax rate to the transaction
If the transaction is B2B, Quaderno also checks the customer's business number
If it's valid, then no tax will be added to the sale
One other thing about this so-called location evidence
you have to keep a record of it for ten years
This is in case you're ever audited, so you can always prove that you applied the right taxes
We also take care of this! Quaderno will store the location evidence for you
The app can handle any tax
be it sales tax in the US or GST in Canada or anywhere else in the world
This can be easily configured in the app
We also alert you when you need to start collecting tax in a certain country
so your business is always on the ball
For example, if you pass a tax threshold in Australia
you'll get a notification
Or if a new country introduces a brand new digital tax
we'll let you know
Then you can configure it in Quaderno in just a few seconds
So this concludes the tax part
now let's take a look at the tax receipts
Your customers have probably asked for these on occasion
How do you create those documents now?
Maybe you spend time researching what info should be included,
and then more time to get all the data you need from your customers
With Quaderno you can completely automate this
The app generates tax receipts every time you make a sale
And if you want, these receipts can be emailed to your customers automatically
Customers can update the information on receipts themselves
as well as access their payment history and download past documents
This self-service aspect eliminates any unnecessary back and forth with your customer support team
saving everyone time and hassle
All receipts will have the look & feel of your business
You can easily customize receipts to include your company's logo and color scheme
They can even be issued in your customer's language!
And what happens if you refund a customer?
If you issue a refund, the app will automatically issue a credit note
This way your revenue and other financial data are always up to date
Now you've seen how Quaderno can apply the right tax rate ontransactions and handle the receipts
But what happens when it's time to file your taxes?
Do you always dread this moment?
You might have data in different systems and platforms and spreadsheets
and then you have to pull it all together to calculate all the taxes you have to pay
Quaderno enables you to fill out your tax returns in minutes, not hours
You'll have all the information you need right at your fingertips
All you have to do is select the report you need
and you´ll see exactly how many taxes you withheld for each country and region
Just copy this information to your tax form and you're DONE!
Now the final part of this demo
Implementations
You´re probably asking yourself how long it will take to set up Quaderno?
You might not be technical at all. And the good news is: you don't have to be
It's really simple
We've built integrations with payment gateways such as Stripe and PayPal
as well as eCommerce platforms such as WooCommerce, Shopify
Easy Digital Downloads and many more
To give you a feel for what it's like to set up Quaderno
I'll show you how to connect Stripe
Go to the integrations section in the app
select Stripe and authorize access
That's it
Quaderno will now start keeping track of taxes and generate receipts
Every time a payment is processed, it doesn't matter if it's a one-off charge or a subscription renewal
Stripe will ping Quaderno and the app will generate a tax receipt with the right tax rate applied
Using one of the other available integrations works pretty similarly
No matter if you use Stripe, PayPal, Braintree, WooCommerce or anything else
you don't need to be a technical wizard to set it up
And you can connect as many gateways and platforms as you like
Connecting multiple platforms has the added benefit that you can see all your numbers in a single place
instead of having to move between, for instance, Stripe and PayPal or Shopify and Amazon
If none of the standard integrations suit your needs
you can use our API
Please contact us if you're unsure about how to set things up in the right configuration for your business. We're happy to help!
Well, with that, we've reached the end of this demo
You've seen how Quaderno can spare you a lot of headaches by giving you an easy
automatic way to comply with digital tax laws
The app will also save time by automatically generating beautiful tax receipts
in the look & feel of your business and giving you all the numbers
to file taxes in the blink of an eye
As a next step I recommend registering for a free trial on our website
so you can see how everything works yourself
If you have any questions
contact us at quaderno.io
We'd love to hear from you and are happy to help.
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