Welcome, everyone, to the Department
of Justice Office for Victims of Crime webinar for Purpose Area
7, Tribal Victim Services Program.
My name is Kristina, and I will be your moderator for today.
It is my pleasure to turn things over
to our subject matter expert from the Office for Victims
of Crime.
Your presenter today will be Jessica Andrew.
Good afternoon, everyone.
Again, my name is Jessica Andrew,
and I'm the program lead for Purpose Area 7, the Tribal
Victim Services Program.
Before we begin, I would just like to take this opportunity
to thank everyone for taking time out of your busy schedule
to log on today and take today's webinar.
Throughout this presentation, if you have questions
or if something just does not make sense, please let me know.
Today is your opportunity to ask questions,
so please take advantage of that.
Over the course of an hour, I will
provide an overview of the Office for Victims of Crime,
also known as OVC, and discuss OVC's involvement
with the Coordinated Tribal Assistance Solicitation.
And from there, I'll go over Purpose Area 7,
and the requirements to apply for funding.
So, again, this first section we're
going to be going over Office for Victims
of Crime and its role in assisting victims
with the tribal community.
The Office for Victims of Crime administers the Crime Victims
Fund, also known as The Fund, which
is financed by fines and penalties paid
by convicted federal offenders, and is not from tax dollars.
OVC channels that money towards victim compensation
and assistance throughout the United States
to raise awareness about victim right issues,
to promote compliance about victim rights laws,
to provide training and technical assistance,
publication of products, to victims of assist--
I'm sorry-- to victim assistance professionals.
So the Crime Victims Fund OVC program
supports victims of the tribal community, State victim
compensation and assistance programs,
provide training and technical assistance and information
resources for its victims of human trafficking.
And then there's national-scope demonstration and service
projects.
As mentioned, OVC supports victims
of the tribal communities.
And we do this through a number of tribally specific programs.
Some of those programs include Developing Future Victim
Specialists for Indian Country, the Tribal Victim Service
Resource Project, Training and Technical Assistance,
the Tribal Community Wellness Center, and the two purpose
areas under the Coordinated Tribal Assistance Solicitation
Purpose Area 6 and Purpose Area 7.
I should note that our Training and Technical Assistance
Program providers are Fox Valley Technical College and Unified
Solution.
If you are awarded funding through Purpose Area 7
or Purpose Area 6 this year, one of those organizations
will be your designated training and technical assistance
provider.
For more information about OVC and other grant opportunities,
please visit OVC website at ovc.gov, and that link is also
on the screen for you.
So what is CTAS?
CTAS is not a program, but an overarching structure,
under which tribes can apply for 10 separate grant
programs from five different program offices
through a single application.
This solicitation provides federally recognized tribes
and tribal consortia an opportunity to apply
for funding to aid in the development
in a comprehensive and coordinated approach
to public safety or victimization.
The department designed this comprehensive approach
to save time and resources, and to allow
for tribes in the department gain
a better understanding of the tribe's overall public safety
needs.
So like I said, CTAS is made up of 10 different purpose areas,
and most purpose areas are listed on the screen.
Under CTAS, applicants may apply for funding
under as many purpose areas as they
need to to best address the tribe's concerns related
to public safety, criminal and juvenile justice, and the needs
for victims or survivors of domestic violence, child
abuse, sexual assault, and other crimes.
So applicants may apply under as many purpose areas as needed
to address these concerns within their community.
So under CTAS, there are three purpose areas
that solely focus on serving victims of crime.
And I wanted to highlight those purpose areas for a reason.
So when you're looking at the different purpose areas,
we wanted you to be strategic about the different funding
opportunities that are available,
and to consider the options, and apply for the purpose area
that best meets the needs of your tribe or program.
So of the three, you have Purpose Area 5,
which responds to violence against women
and serves women and children.
Purpose Area 6 improves the investigation, prosecution,
and overall handling of child abuse and neglect cases.
It solely focuses on child victims.
And then you have Purpose Area 7.
Purpose Area 7 provides services to all victims of crime
and addresses the victim service needs of the tribe.
So now, let's go over Purpose Area
7, the Tribal Victim Service Program.
Based on the availability of appropriations in Fiscal Year
2019, Purpose Area 7 will be called the Tribal Victim
Service Program, formerly known as the Comprehensive Victim
Assistance Program.
And it may be funded by a tribal set aside from the fund,
if one is appropriated by Congress.
Some important award information for Purpose Area 7,
the maximum award amount this year is $500,000 per award.
And the number of awards may vary.
And it will be determined at a later date.
Again, this goes back to how the programs may be funded,
and if the tribal set aside is appropriated by Congress.
So we may award up to 30 applications,
like years in the past, or up to 200 applications.
We just aren't sure yet.
But we are-- we'll be sure to keep everyone posted on that.
And then we have the award timeline.
Each award will have a performance period
of three years, going from October 1, 2019,
to September 30, 2022.
Each CTAS purpose area may have a different eligibility
requirements, but under Purpose Area 7,
the following applicants are eligible so far.
You're a federally-recognized tribe, Alaska Native Villages
and corporations, Tribal Consortium
consisting of two or more federally-recognized tribes.
And Tribal designees are also welcome to participate.
Applicants who have applied under other victim service
programs through the Fiscal Year 2018 Tribal Victim Set-Aside
Program, or the CTAS Purpose Areas 6, 5, or 7,
are eligible to apply for this purpose area.
Please note the request for funding must be different,
and it must be distinct from the activity and expenses funded
under the applicant's previous CTAS or Tribal Victim Service
Set-Aside Program grant.
So they must be different and distinct.
Before the questions start rolling in,
let me address some common questions
that we're getting about the 2018 Tribal Set-Aside.
So one of the questions is, "our 2018 Tribal Victim Services
Set-Aside Application is currently under review.
Since the application has not been officially approved,
can I request the same expenses under this program?
The answer is no.
No, the applicant cannot request funding for the same costs
for which they receive a maximum award offer under the 2018 OVC
Tribal Victim Services Set-Aside Program.
However, you may be eligible to submit a request for items that
were denied, as long as you provide documentation
to support that request.
So, again, this is a very similar question,
which I kind of just answered.
Can I request expenses that were denied under the 2018 Tribal
Victim Services Set-Aside Program?
The answer is yes.
Applicants may request expenses that were previously
denied under the Set-Aside Program Application,
but you must justify such request
and provide enough supporting information or documentation
to support your request.
And if you have any questions regarding your 2018
Set-Aside Application, please contact the OVC Tribal
Set-Aside e-mail.
That e-mail address is listed on the screen
and is ovctribalsetaside@ojp.usdoj.gov.
So kind of switching back the gears for the Purpose Area
7, the goal of PA 7 is to provide support to tribes
to improve the services for victims of crime.
There are three main objectives under Purpose Area 7.
The first is to provide direct services to victims
of crime and their family.
The second is to identify the critical needs of crime
victims, and to develop programs that serve these victims.
And third, to work collaboratively,
deliver trauma-informed services to those victims in need.
Under this program, funds may be used
for a wide range of programs, activities, equipment,
supplies, to develop, enhance, and sustain
and procure victim services.
Allow...
allowable activities and costs may include, but are not
limited to, you can conduct a community needs assessment,
or develop a strategic plan, program development,
or implementation.
Or you can expand a program by increasing the type of services
provided to victims, extending the population served,
or if you can expand the type of crimes
that are being addressed.
So although funds can be used to provide
a wide range of services for victims of crime,
there are some statutory limitations
as how funds can be used.
These funds cannot be used to pay for costs associated with
services for criminal offenders, primary crime prevention,
costs associated with law enforcement, prosecution,
personnel, or activities, and you cannot use it
for construction.
So what type of project can be funded under Purpose Area 7?
Applicants are encouraged to expand their victim service
programming to serve often under served eligible victims
of crime, including services for victims of elder abuse, child
abuse, homicides, gang violence, youth
violence, human trafficking, sexual assault,
domestic violence, battery and assault, identity theft, hate
crimes, driving under the influence of alcohol
or drugs, or victims of the opioid and drug crisis.
So some examples of projects that
can be served under Purpose Area 7,
you can create or enhance a sexual assault
or domestic violence program.
You can support crime victims that are
affected by the opioid crisis.
You can run a comprehensive victim assistance program,
provide civil legal assistance to victims of crime,
enhance a child advocacy center, or you can support and serve
male survivors of crime.
So, again, funds can be used to provide
a wide range of services.
But, please, remember these funds must be used
to support victims of crime.
Like it's not just enough that these funds can only
be used to support these crime victims.
So when considering whether or not
costs are allowable through this grant program,
OVC has created this amazing chart
that is highlighted on the screen, of what is allowable
and what is unallowable under this solicitation.
So when you're thinking about what's allowable,
use this chart and answer two questions as a guide.
Is the costs related to supporting and assisting
crime victims?
And how did these expenses help crime victims?
If you can answer those two questions
in support of victims, it will most likely be allowable.
But, again, look at the chart, look at the DOJ financial guide
and see what is allowable.
On the flip side of things, we also
have a list of unallowable activities and costs.
Please review the information within that chart
and make sure that your request does not contain
anything that's unallowable.
So we kind of went through the goals, and the objectives,
and the allowable programs under Purpose Area 7.
We're now going to go over the not so fun stuff--
the deliverables and reports....
I know.
Under Purpose Area 7, deliverables
will vary depending on the victim service activities that
are proposed for funding.
So if your program is proposing to a community needs assessment
and complete a strategic plan, then you
are going to have to coordinate with OVC
and you must submit each document for OVC
to review and approve.
Also, if you are conducting a needs assessment,
you are going to have to do a privacy cert.
The privacy cert is needed and must
be submitted for anyone that is going
to be collecting information from human subjects.
And again, both the needs assessment, the strategic plan,
and also the privacy cert must be reviewed and approved
by OVC.
Please note that if you're proposing to conduct a needs
assessment and a strategic plan, which we think
is great and awesome, you will have access
to free training and technical assistance
to help you with the development of these items.
Although, the deliverables may vary,
the reporting requirements will not.
All successful applicants will be
required to complete the following report.
Everyone will be required to report quarterly
on the performance measurement data collection.
So award recipients will be required
to complete the following sections
within the Transforming Victim Services module of the OVC's
online Performance Measurement Tool, also known as the PMT.
So you have to report on strategic planning and victim
services.
But, please, note with the PMT, training
will be provided on how to use this tool.
Then, also, grantees will be expected
to report on Semi-annual Progress
Report and Quarterly Financial Status Reports, as well.
So as I said previously, OVC does offer free training
and technical assistance to all CTAS grantees.
Our amazing training and technical assistance providers
are Unified Solution and Fox Valley Technical College.
So these folks can provide hands-on assistance,
a guide throughout the length of your project.
They can offer customized training,
they can tailor training and technical assistance
to support under-resourced communities.
They can design culturally sensitive learning experiences
at this community engagement, and develop and evaluate
victim service programs.
Upon a word, OVC will assign you one
of the two technical assistance provider, either Unified
Solutions or Fox Valley Technical College.
So just know that they are here, they are free,
and they are awesome providers to work with.
We're going to be reviewing the application requirements
under Purpose Area 7.
Some of the critical information here
that's very important to know, when does--
does solicitation open?
It opens on November 27, 2018.
If you are looking for the solicitation,
you can find it on the tribal justice website,
and the link is right there.
Or you can simply Google CTAS Fiscal Year 2019.
And when does the solicitation close?
It closes February 26, 2019 at 9:00 PM Eastern Standard time.
Under CTAS, there are three required documents
that must be submitted with your application.
Without all these documents, the application
will not be considered for funding.
So these required documents are the Tribal Community Investment
Profile, which is worth 30% of the application score.
You have the Purpose Area Narrative for each purpose area
of which you are applying for, and that
is worth 55% of the score.
Then you have the Budget Detail Worksheet and Narrative, which
is 15% of the applicants score.
And, again, if you fail to submit
any of the above document, your application
will not be considered for funding.
So it's very important that you include these documents
with your application.
So it's time to go over what the Tribal Community and Justice
Profile is to enable the tribe to describe its community
strengths, resources, and challenges and needs.
It is made up of five questions and will
be scored based on how you respond to those questions.
So you may enter as much or as little text
as you need to fully describe your community as
long as the total number of pages does not exceed 10 pages.
And, remember, that individuals that
are reviewing these applications,
they may not be familiar with your community.
So you need to provide a description that
is clear and detailed.
Be sure to answer every question.
If there is a question that you're not able to answer,
just provide an explanation as to why that information is
unavailable at this time.
Then you have the Purpose Area 7 narrative,
which is worth 55% of the score, and this is a critical piece
of the application.
In this document, you must provide
information about the tribe, the tribe's victim service needs,
and description of the proposed project.
Applicants must provide a complete response
to each question, and provide sufficient information
for the reviewers to understand the tribe victim
service needs, how the applicant proposes to use OVC
funding to meet those needs.
If the program narrative fails to comply
with the requirements, OVC may consider such as non-compliant
in its award decision.
And if any of the subsections are not
applicable to your request, simply write, not applicable.
And please note you're not required
to use the template that is highlighted on the screen.
However, you must address all the questions
that are within that narrative.
And to download that narrative, the link
is right there for you.
And to kind of stick with the program narrative,
there's something to note about the narrative
when it comes to the program design and implementation
section.
This section should include the goal, the objective,
the activities that are aligned with serving victims of crime.
So be brief, be specific, be clear,
make sure the information is consistent
throughout your proposal.
State solid goals and measurable objectives.
So your objective should be SMART,
be specific, measurable, attainable, realistic,
and time-bound.
And focus on the future and spending a realistic timeline
to completing your project.
So real quick, let's stop for one quick question.
This question come up a couple of times already,
so we wanted to address it.
So our program is in need of a mobile home
to provide services for victims.
We are only requesting the costs associated with the purchase
of this mobile home.
So are we required to submit a Program Narrative?
The answer is yes.
For any cost being requested under Purpose Area 7,
you must complete the required Program Narrative.
Make sure to provide as little or as much information
as needed to support your request.
So no matter what you are requesting,
you must complete the Program Narrative.
So now we have the Budget Detail Worksheet and the budget
narrative, and this is worth 15% of your score.
So when looking at the worksheet,
make sure that your proposed budget does not
exceed $500,000, and it must be consistent with what is written
in your program narrative.
So don't request something within your budget
if it's not within that narrative.
Everything has to be cohesive, it has to link up.
So all to help in the development of your budget,
CTAS has created a Budget Detail Worksheet for you to use.
Also, when you're developing your budget,
you will want to make sure that you're
budgeting to include travel and training for two people
to attend required OVC training.
So the three required training is the CTAS Grantee
Orientation, one OVC Mandatory Training,
and the National Indian Nation Conference,
which will be held in 2020.
So in thinking about your budget,
please make sure that you're doing the math.
Provide calculations, do a breakdown of costs,
and include the total cost for each expense.
Support your request.
Clearly link these expenses to your proposal.
So have it in the Budget Detail Narrative,
and then also have it in the Program Narrative.
And stay within your budget.
Do not exceed the allowed amount of $500,000.
And know your timeline.
All the awards are for 3 year projects,
and no cost extensions will not be allowed.
So work within your budget.
So, remember, when you're developing these three very
important required documents, make sure
that you're using simple and consistent language,
information to be presentable and organized,
and be realistic about how you will achieve your goals
and when.
And get feedback from others who may run the project.
And most importantly, make sure that your proposals
are consistent with Purpose Area 7 goals and objectives.
And make sure that the focus is serving victims of crime.
I cannot stress that enough.
And lastly, the one thing I do want
to note about when drafting these required documents,
put yourself in the reviewer's shoes.
Remember, each of these documents, the Tribal Community
Profile, the Budget and the Program Narrative,
they are all being scored by peer reviewers.
So you want to ask yourself, did you properly convey
the need for funding?
Did you consider the audience and the review criteria?
Is the application cohesive?
Did the Tribal Community Profile, did the Budget,
and did the Program Narrative all make sense?
And most importantly, you spell checked and grammar checked.
So we went over the three required documents
that you need to make it through BMR.
These documents also should be included in your application
and they are equally important.
So you have the Project Abstract, the Tribal Authority
to Apply for Funding, the Application Disclosure
of High Risk Status, Disclosure Pending Application,
Disclosure of Lobbying Activities.
And any more documents that you need to have.
And what we're going to do is over the next couple of slides,
we're going to go over a couple of these documents.
I don't want to get too much into the meat of it,
but I did want to show you examples of them,
and also links for each of them.
So first and foremost, you have the Purpose Area Project
Abstract.
This is a separate document from the program narrative,
and applicants must include a Project Abstract
that summarizes the proposed project within 400 words
or less.
So this Abstract should be clear and simple,
and a very general statement.
Abstract should be written for the general public,
and should be free.
Should include what you're proposing
to do with your project, the activities, and your goals
and objectives.
Applicants are also asked to submit a disclosure of High
Risk Status.
Applicants are required to disclose whether or not
they are currently designated high risk
by any federal grant-making agency in order
to allow for the appropriate federal oversight of any CTAS
awards.
This disclosure should include information
about the status of a high risk status,
and information from the federal agency.
So if you are, and if you have been, designated a high risk,
you want to include in your statement name
and contact information of the designated agency,
the date of the designation, and the reason.
And as you can see, we also have some questions here
highlighted on the screen, some of our most commonly asked.
So how do I find out if my tribe is currently
designated high risk by another federal agency?
So the answer to that is that there's no central database
that the applicant can reference to determine their high risk
status.
Applicants are required to self-report.
Another question is, is there a form that I can fill out?
Well, no, the applicants are required
to submit a letter or a statement that outlines
their designation status.
If my tribe is not labeled as high risk,
do I still need to submit a disclosure form?
The answer is yes.
All applicants, whether or not they
have been designated a high risk or not,
they need to submit a letter or statement that simply states
that their agency whether or not they're high risk,
or include that information to the left--
the name, the contact information,
the state of the designation and the reason.
I will note that failure to provide this disclosure
with the application may result in a withholding
special condition, and which will
hold the funds until that form has been provided.
So, please, provide that form upfront, if possible.
So applicants must also disclose any pending or active award
that they have for the same or similar items that
are being requested under CTAS.
Just like the High Risk Status form,
applicants must provide a written statement
that states the federal agency, the solicitation
names, and the point of contact of the award for the agency.
And just like with a high risk status
if you want to access the funds, may
be withheld if this form is not submitted with the application.
So, please, make sure to do so.
And then you have the Lobbying Form.
All applicants must disclose during the existence
or non-existence of lobbying activity
by completing and submitting the form SF-LL with the 2019
application.
A picture of that form is highlighted on the screen.
And to download the Disclosure of Lobbying Activities,
please visit the link on the bottom.
Please note, just like with the Disclosure of High Risk Status,
that those are pending applications.
If you fail to submit this form, your funds will be withheld.
So it is very important that you submit these three forms up
front so that there's no delay.
The Financial Management and Systems
of Controls Questionnaire helps OJP
evaluate the adequacy of the applicant's financial system.
It should be completed by a financial staff who's
most familiar with the applicant system policies and procedures.
As such, the applicant's chief financial officer,
or an equivalent, should fill this out.
Please note that there is a link on the screen
that you can fill out this form.
And make sure that you also attach it
in your GMS application.
So that kind of covers all the forms
and the documents that need to be
submitted with the application.
Please note, if you have any additional questions about what
is required, please see Section F of the CTAS solicitation.
So now I'm just briefly going to go over
how to apply for funding.
So, again, I'm looking at the timeline,
the Solicitation opened on November 27.
This Solicitation will close on the 26 of February at 9:00 PM.
The DOJ expects to make all grant award notifications no
later than September 30, and all project
start dates should be on or about October 1.
But please note successful applicants may not
begin working on their budgets until a review of their budget
has been reviewed and approved by OJP.
Additional information or restrictions
may be provided in the work package, as well,
so you want to look at that, if awarded.
All applicants are submitting their applications via GMS,
the Grants Management System.
There are seven steps in the application process
to complete before the applications are submitted.
I'm not going to review each step for you.
However, I will say and stress, give yourself
time to complete these tasks.
Do not wait until the last minute
to register, to verify your stance,
or to get your DUNS number.
Start planning now.
And, again, for more information on how
to apply and to go through these steps,
please see Section H of the Solicitation.
So when submitting your application,
you'll notice that the submission screen on GMS
looks a little different this year.
CTAS wanted each and every one of the applicants
to be successful and to create--
and they created safeguards within GMS
to ensure that folks or members submit each of the required
documents so that you don't fail BMR for silly reasons,
such as forgetting a document.
So you'll notice that there is one section for the Tribal
Community Justice Profile, the Purpose Area Narrative, Budget
Detail Worksheet, and then all those other attachments
that I've went over before, like the Abstract,
the Disclosure forms, things like that.
So when you're uploading your documents,
make sure that you clearly title each of the documents,
and then have someone double check
those documents for you to make sure
that each and every one of them is submitted.
Also, GMS takes information from the applicant profiles
to populate the fields on the SF- 424 form.
An applicant with a current or active award
must ensure that the GMS profile is current.
If the profile is not current, the applicant
should submit a Grant Adjustment Notice also known as a GAN
to update the information prior to applying.
So some things that I wanted to note to double
check on your SF-424.
When looking at the type of submission,
make sure it says application, not nonconstruction.
The type of the application is NEW.
And the description of the title of the project, you
can choose whatever program title you would like.
But most commonly, you can use the OVC Fiscal Year 2019 Tribal
Victim Service Program.
Also, the estimated funding must match the federal requests
amount, what's in your Budget Detail Worksheet.
So make sure that your Budget Detail Worksheet is matching
what is on that SF-424.
Now, we're just briefly going to go over some tips and resources
for you all to use.
The DOJ custom dedicated website for up to date information
regarding CTAS Solicitation.
This includes information about upcoming webinars,
such as access to the purpose area
fact sheet, application template, samples
of successful applications.
So those are all on the Tribal Justice website.
And that link is right there on the screen for you.
Also, the Tribal Justice website has the CTAS online guide.
This was created to help you think through
and prepare for your application proposal.
We encourage each of you to use this guide
for more in-depth details of the application process.
And this guide contains strategies
on how to read and comprehend complex Grant Solicitations.
It generates and captures ideas and solutions
from your community, things like that.
And this online guide is not a requirement to get funding.
And using it will not directly increase your likelihood
to get funded, but we do find it helpful
and recommend that you do check it out.
So if you want to know more about each purpose area
and how to apply, as well, the Department of Justice
will facilitate a series of webinars
that guide applicants through the CTAS application process.
Recordings are available online.
OJP OCOMM YouTube channel, and the link is right there.
And, again, just a reminder, please use the chart.
We created it to help you all understand a little bit more
about what's allowable and unallowable under Purpose Area
7.
Again, I'm going to stress this one more time.
Please upload all relevant documents into GMS.
That's just kind of a quick checklist
if you want to use that when uploading everything.
But again, this is for-- specific for PA 7.
It may vary depending on different purpose area
components that you're applying for.
Also, some important websites that you may want to use.
The Office for Victims of Crime, that's
on there, the DOJ Financial Guide
is also on there, which is helpful in understanding
which items is allowable and what is not.
The Grant Management System.
Again, you're going to use the system to apply for funding.
And to download these key CTAS documents,
that link is right there.
And we also have the DOJ Tribal Justice
website, and the OJP Grant Resource Guide,
as well, for you.
So important contact information.
If you're having issues, technical issues,
with submitting your application,
please contact GMS help desk.
Their information is on the screen.
For programmatic and general assistance
with the Solicitation requirements.
Please contact the DOJ response center.
Their information is also there.
And again, if you have questions regarding your Fiscal Year 2018
Tribal Set-Aside Application, please send all inquiries
to OVCtribalsetaside@ojp.usdoj.gov.
So I think that concludes our presentation.
Thanks, Jessica.
The first question is, is the Tribal Community and Justice
Profile the same as what's named Tribal
Narrative in the templates provided online?
Yes, they are the same document.
Great.
Can we use existing partnership agreements
to show collaboration or is there
a format Purpose Area 7 wants the partnership agreement?
No.
Online we do not have a template,
so you are welcome to submit any documentation you have to show
your current partnership.
Great.
Thank you.
Are one set of disclosures and certifications
adequate if you are applying for multiple purpose areas?
It's actually a great question.
When it comes to the High Risk Status,
you only need one disclosure form.
Because we're asking if the tribe
has been designated a High Risk by any grant-making component.
When it comes to the disclosure of pending or active awards,
you would need one for each purpose
area which you're applying for.
And the reason why is because we're asking specifically
are you requesting anything that is
similar to what you currently have requested funding for?
So for that, you would need a separate form for each purpose
area.
Great.
Thank you.
Will a two year project be considered for Purpose Area 7?
Yes.
You could request funding for just a two year project.
Just note that you can receive up
to three years, if that's what you're wanting to do, as well.
But you do have that ability to only request for two years.
And for funding up to two years.
Great.
Thank you.
Can goals and objectives be edited, or changed,
to fit the program needs?
Absolutely.
So, overall, when it comes to Purpose Area 7,
you want to make sure that you're
serving victims of crime.
What we have listed here is kind of the framework.
You are more than welcome to create and enhance
those goals and objectives to better meet your program.
Great.
Thank you.
During the presentation, you said that all awards
will start on October 1st.
However, you also stated that we cannot begin work until
the budgets are approved.
Can you clarify when the program can begin work and start
drawing down funds?
Yes.
And that's a great question.
So DOJ expects to make all funding announcements
by September 30.
These award dates are scheduled to start October 1st, 2019.
But during that time, most of these awards for Purpose Area 7
will receive a conditional clearance for their budget,
which means that under a conditional clearance that you
cannot expend, obligate, or allocate any funds until that
budget is approved.
So although the awards are starting,
you cannot begin drawing down funds or obligating or spending
until that budget is clear.
So that is why we kind of gave that disclaimer that says, hey,
just so you know, there might be additional requirements,
you might have a conditional clearance,
special condition on there.
And then it's why I also want to note
that there might be additional withholding special conditions
that the applicant may have, which might be for a high risk
tribe that they need to complete a financial management
training, or anything like that.
So if you are awarded, you want to make sure
that you're reading through that award
package for the special conditions,
and to see what those withholdings are.
Great.
Thank you.
And do you recommend submitting a logic model with the Purpose
Area 7 application?
Yes.
If you currently have a OVC approved budget
model or strategic plan, we highly encourage you to do so.
Thank you.
And can the budget be adjusted after year 1
if funds are not expended in the originally budgeted area?
Absolutely.
We would like you to work with your program manager with that,
and to consult with them on trying
to figure out how you can move funds around
and to better meet the needs of your program.
So, yes, you can do a budget modification after year one.
Thank you.
And will Purpose Area 7 applications for over $500,000
in funding be considered?
No.
Well, they will be considered, but you will not
receive more than that $500,000 maximum award amount.
So what may happen is you may be a successful applicant,
but then there might be a conversation
after the fact saying, hey, you requested $600,000,
you're going to have to reduce your amount to $500,000.
So at the end of the day, you will not
receive any more than the maximum award
amount of $500,000.
Thank you.
And if OJP is not operational during the government shutdown,
will potential applicants have access to GMS?
It's our understanding that GMS if the government shutdown does
continue, that GMS will shut down.
But just so you know, guidance will be provided and e-mail
will be sent from the Tribal Justice website.
And I'll ask you fully be aware of how
the controversy and what's going on.
So you will not be kept out of the loop.
There will be guidance provided.
Great.
Thank you.
And outside of CTAS, are there any additional funding
opportunities that tribes can apply for?
If so, where is this information located?
Absolutely.
On the screen, and I'll just go back,
you also have grants.gov which is a great resource
for different opportunities.
There is not just CTAS.
There are different opportunities
that are available.
So we definitely encourage folks to keep their eyes open,
to Google search, or to look on these websites,
because they are coming through.
Even if they're not posted right now
in the next couple of months, you
should be seeing additional information come through
to support victims of crime and other programs as well.
Thank you.
And a follow up to the GMS question.
If GMS shuts down, do you have an estimated date
when that would occur?
At this point in time, no, we don't.
But we will be sending out communication
through the Tribal Justice website,
so if you have not already signed up
for e-mail through the Tribal Justice website,
I definitely recommend that you do so.
Also, if you are a current grantee,
it's my understanding that there are already changes to GMS
or anything like that.
OJP and the Department of Justice
will be sending out notifications
to kind of inform people of kind of what is going on,
and that's the plan.
But as of right now, we don't know if and when
it will happen.
But, again, e-mails will be sent out
to kind of keep everybody updated.
Thank you.
And if we apply under CTAS, can we also apply for the grants
under the general application announcements?
So in addition to CTAS, anything that comes up separately
on grants.gov.
Yes.
You can apply for funding on any of those.
Remember, that if you are going to be applying for something
that is very similar to what you're applying for for Purpose
Area 7, you're going to want to disclose
that in your disclosure of pending,
applicants, or active awards.
You'd want to say, hey, we also have an application
out for x, y and z for different programs.
So just keep that in mind, as well.
Thank you.
I did not write the grant under Purpose Area 7,
it was addressed that it serves victims.
Can funding be used to train a designated child protection
person in the village serving victims, and educating children
in the community?
As long as it's related to serving victims of crime
and victimization, yes.
Thank you.
You have resources on what successful applicants have
implemented in the past?
Absolutely.
If you go to the Tribal Justice website, and if you go--
I want to say it's under open solicitation-- they
have a list of successful applications.
And you can kind of go over there
and it gives an example of their program
narrative and their Tribal Justice profile, as well.
So those resources are available online on the Tribal Justice
website.
Thank you.
Jessica, do you have any tips or information
that you would like to share?
If you have any questions about program or anything like that,
please contact the Tribal Grant e-mail address,
and we'll be more than happy to answer your questions.
Great.
Thank you.
We would like to thank everyone for joining us today,
and have a great afternoon.
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