good morning my name is Kara Cleveland and I'm the supervisor of the Indiana
State library's professional development office I will be the host and question
moderator for today's webinar encountering the past the Indiana State
library's digital collections presented by Chris Marshall digital collections
coordinator for the Indiana collection at the Indiana State Library a few
housekeeping items before we start if you are having sound issues during the
webinar please see the sound issues box just below the chat box on the left-hand
side of your screen if there's a global sound issue we will announce it in the
chat box if you're unable to resolve the sound issue you're experiencing we are
recording the webinar and you can watch it offline after it has ended again if
there is a global sound issue we will make an announcement in this chat box on
the left hand side if you have a question just type it in the chat box on
the upper left side of the screen a Chris will be answering questions at the
end of the webinar and today's session is worth one TLEU
and your certificate will be available for download at the end of this webinar
also today's webinar will be recorded and archived after the webinar has been
transcribed it will be available on the Indiana State library's archived
webinars page for weekly updates on upcoming trainings and to learn more
about what's happening in libraries across the state please subscribe to the
Indiana State library's enewsletter the Wednesday word and check our continuing
education website for other professional development opportunities and now I am
happy to turn the presentation over to Chris good morning I'm Chris Marshall I
am the as she's already told you I'm the Indiana divisions digital collections
coordinator and I just want to start out by giving you a little bit about
you know what this presentation is about I was actually out to dinner with a
group of friends some of whom were school librarians and I got to talking
about what I do and of course they kind of got interested and wanted to know
what kind of stuff I do and they're always talking about you know how
they're trying to find primary sources and things like that so a lot of the
answers or what I'm going to be talking about are answers to their questions and
so I decided to form a PowerPoint and see if it helps anybody else out there
in the world so basically what I'm going to do is talk about the Indiana State
library's digital collections some of the things we're doing where you can
find primary sources talk about some things that really I kind of geared this
little towards school librarians but there gonna be some things that you're gonna
be like yeah I don't think my kids need to know about copyright but I threw it
in there anyway so if there's anybody beyond school librarians you know you
can you know use that information if you want if not so this is just kind of an
introduction to what we're doing what kinds of projects we're working on also
take a look at content DM which a lot of you know digital collections use
contentdm there's a lot of stuff that you can do
with contentdm so I thought I'd point some of that stuff out as well and so
hopefully you'll you know take away something from this from this webinar if
not you know what you'll easily get is a TLEU so anyway let's let's get started
so encounter the pass is the name of our website so when you go to our website
and look for our digital collections you're gonna notice that encounter the
past is the title and we'll be taking a look at the at the website as we go
through so the Indiana State library's digital collections we have maps
manuscripts Bible records trade catalogs our state library collection includes a
variety of materials for researchers to come in and use we have you know
twelve over about 120,000 printed volumes
we've got like you know eleven thousand maps there's tons of rare books and
manuscripts there's lots of genealogy materials so the State Library has a lot
to offer I've only been here for a year and a half and I am amazed at the amount
of stuff that this place has so I keep digging through things looking for
things for us to digitize coming up with ideas for projects etc so there's just a
variety of materials and of course it makes it very difficult when you're just
going through the drawers and drawers and it's like I want to digitize this I
want to digitize that so we have a lot to choose from so we try to find
materials that can be used in classroom settings for research general use or if
you're an insomniac and you need some late-night browsing we also you know
offer that kind of browsing as well so we have a continuing growing
collection of materials and we add to it every month I think last month I added
over 8 no it wasn't quite over but close to 800
individual scans so we're just you know I'm just continually scanning materials
and adding in fact this item here is an item that I dug out and I'm like wow
this is kind of cool the 50th annual convention of the Indiana State Teachers
Association from 1903 and we have a nice run of their programs so you can find
this in our collections now so you know as teachers if you're interested in
seeing what they were teaching back in 1903 I was kind of interested to see
that they were having their convention on December 29th I'm sure you would all
be enthused today to go to a convention on December 29th I'd be like no I
especially like the ones that were on December 26th I'm like forget you so you
know 1903 a different time period so but you know how do we decide you know I got
a question you know how do you decide what you're gonna put in with such a
large collection of materials we do have to be selective on what we digitize so a
lot of it is based on some of the questions that you see here is it rare
recently digitized in 1850s an Indianapolis map which is extremely rare
and it was a very fragile and so we took some time to do that
and post it we couldn't find it anywhere else not even at the Library of Congress
so our Maps librarian was just enthused that we were able to get this done and
put up what's the condition for example the 1850s map was in a dozen pieces if
not more actually I think it was more than a dozen pieces so it had to be
pieced together we had a lot of work that had to be done just to get it ready
to go you know how fragile is that it kind of goes along with the condition
I've handled things that I thought for sure that they were gonna fall apart in
my hands as we went along is it a current or popular topic we have
some Centennial's coming up or we are actually in the
middle of the centennial for World War one so we are looking at things like
that and then things like you know what would genealogists use I put up some
materials that I'm pretty sure that you know if we get some good advertisement
genealogists would be like all over it if they're looking for family members or
you know people work places and there's you know like if they worked at a
business or something and we have like company newsletters things like that so
those are some of the questions that we ask ourselves as many as well as many
others like you know how could students use this how could you know high school
students uses in their papers research college students you know people who are
researching specific topics and we'll have Rey Boomhauer coming in doing a
research topic you know is there something there that you know he might
use so and sometimes I do find myself digitizing things that people actually
came in and used the Colonization Society which was big in the 1840s and
50s in Indiana just had a gentleman in using them I'm like let's scan some of
the stuff and put it up it's rare it's you know popular topic at the moment
seems like so so when you go to our website before you do this whoops go
back see where is my Oh quit going forward hang on we got to find where's
the bar to get me to the let's just show so let's go to the website so here's our
website Indiana State Library when you go to our website we've got them all
nicely laid out right here you're probably familiar with inspire a very
popular database we just have Indiana legacy is now popped up on here the
Hoosier State chronicles Indiana memory I'll talk a little bit about that at the
end our collections and services and then here's a button for the Indiana
State libraries digital collections encounter the past ever growing number
of digitized items from the Indiana State library's collection so this is
what our website looks like we have several different topics that have been
pulled out tray catalogs genealogy artwork work broadsides and then we have
this nice you know latest additions that have been added some of them do not look
very enthusiastic you get this plain brown book cover but it's actually
probably the eighteen one of the 1820s Indiana Acts law books some of them look
more enthusiastic but we do the best we can so this is what our website looks
like and there's lots of various ways you can go in and look for things go
back to the slideshow we talked about that so how do we find this stuff this
is you know pure you know basic simple you know type of google search you know
searching our digital collections is easy the best way is to literally start
putting your search terms into the box when I started you know working here I
started messing with and actually I mess with this collection long before I
started working here working at the public library you know
I've just literally go in and put in the keywords so you know there's so the fewer
words you get the more hits you will get for example you know we try putting in
Columbus the city and not the guy you should get about over 240 results maybe
more if we've added new materials so when you're looking you know you you
search twenty collections if you notice up here you know it says twenty
collections and that was just putting in in Columbus and you see you've got 243
results 13 lucky pages but then a you know if you just add the word map you
should get just over 20 results so if we go back and we actually do it so we put
in Columbus so we get a lot of of different things so some things may not
necessarily be related to Columbus so the first one is a map of Columbus then
some of these others I'd have to look and see I'm not sure who the great
lady's graduating class is Lincoln Orinoco shops was a company in Columbus
Indiana the Morton echo as far as I know has nothing to do with Columbus and then
for some reason we get the Franklin County Courthouse in Columbus Ohio so as
you can see there's quite a bit a variety of materials that come up now if
we go back and you know hopefully we put in Columbus and we put in map hopefully
we'll get something a little bit more you know specific so be aware that we do
have that keyword searching because they're searching over all of these and
you can go through all 27 and 77 I'm sorry 77 collections and click andrii
click but you know here for example comes up to Columbus map now we
got a whole different and the John Tipton papers I'm not sure there's
probably a map in Columbus in there so
you know there's just a variety of things that will
will come up okay so oh yeah so you know something to remember when you are
looking at results they're not all about Columbus nor are they all maps so it is
really keyword searching so if you're trying to show kids you know this is
something that you can explain I think this is pretty basic you know stuff that
they would run then to Google and try there as well even I would run to Google
you know it's right who knows so but you usually the best results are at the top
and it looks like I'm pretty sure we have more than one map of Columbus but I
could be wrong so you know that's just something to remember so you can do the
advanced search screen as well here you can find another you know can find other
searching options such as all of the words any of the words the exact phrase
none of the words oh and I have a misspelling right here right off the top
oh I hate that you can also see the fields that you
want to search as well as add another field if you want what that basically
means is when we go back over here we can do the advanced search let's go back
to the game and it's kind of tucked out right there just kind of hiding out this
is where you can really do some more searching you can add another field so
you can add up to four boxes and this is where no you can only do four and this
is where you could really do you know all the words any of the words the exact
phrase none of the words it kind of makes me wonder you know do we even do
boolean searching anymore it seems to have gone away
you know as as Google begins to take over our world you know searching it
seems like it you know you might not have to and you can and or over here you
can also select all the different fields you know maybe you want to search your
subject terms you want to do a title search or description
so there's a variety that you can do and you can also see what collections are
being searched doing here as well this is where you can go in and you know
define what ones you want to look at now one of the things I want to point out
and this seems to be something that confuses a lot of people and I'm going
to be honest it confuses me as well sometimes it's like what's going on here
the first time I started using this I was like are these Indiana State Library
collections or what are these other collections that are hanging out there I
want to point out that the ones that you see check marked are the collections that
are at the Indiana State Library these are the ones that we have created and do
the rest of these are ones that Indiana memory has gone out and digitized and
host on our site so that's why they all show up there so when we get to you know
actually go into the state library's collection and look you're not gonna see
all of these and it's gonna be like I know that I saw this in the Athletic
Association handbook and now I can't seem to find it so that's something to
bear in mind and I'm gonna show you how you can find some of those because it
does get a little confusing right there and because yeah one time I was looking
for the Athletic Association handbooks and I'm like I'm not sure I went through
a time warp or anything but I'm sure that I saw that and now it's gone so be
aware that there are all these other collections that you can also search and
this is interesting I don't know why this one is not this is one of ours but
it's not clicked on so so bear that in mind as you're looking through the
collections because maybe you do want to go through and uncheck some of these and
say you know we're just looking for you know this this and this you know we just
want to look at the education Indiana and look at the arts and entertainment
so you can go in and uncheck and recheck and you know check as many as you like
or it would be it a little bit hard to go
through and uncheck everything so I can show you how to go through so we can do
the advanced search as well on here okay where am I going next that's always the
question okay so yeah so there is the really nice advanced search so for
example if you see on here I went in and you know I've gone into the Civilian
Conservation Corps newsletter which sometimes can be very hard to search you
type in Limberlost Ledger and you can do the exact phrase which is what I've
done here and it will literally bring up just the issues of the limber lost
Ledger hmm but we have some other great options on here if you literally want to
just do some browsing and get an idea of what we have you can click on the A to Z
from here you can go and browse individual collections so this will give
you an idea of all the collections that we have and we do have a long list and
we are adding some more whoops
our current collections we have the arts and entertainment the CCC newsletters
which really focus quite a bit on the state parks the company new company
employee newsletters was amazed to find when I came here that we had this
collection of all these newsletters from these companies across the state I was
like wow this is but I've never seen it anywhere else so that was quite
interesting so those two as well as in education Indiana are ones that we've
recently added highlights of the ISL manuscripts collection we've got the John
Tipton collection we've got women in hoosier history we've got a
photographic collection there's oral history there's broadsides they're just a
variety of collections so when you're looking at the website here it is the A
to Z list so you can click on you know the individual is like oh what's this
and you can actually click on the individual one the Civilian Conservation
Corps or LGBTQ history Indiana authors and
their works on and on here's the indiana historical print collection which is
kind of this hodgepodge of materials that really don't fit into any of the
other categories it's great a broadside collection if you're looking for visuals
genealogy collection small manuscripts the maps which just seems to keep
growing I've added a lot of maps since I've started here very popular
collection the photographs another very popular collection trade catalogues
which are kind of the advertisements like come by our New Marmon car or
come by our you know farm equipment the kind of advertisements women in history
that's a new one that we've added and we're getting ready for the suffragettes
Centennial is coming up and of course we're in World War one at the moment the
centennial of that another one that's coming down the road is the Indiana
Indianapolis Bicentennial in 2020 so we'll be adding some more collections so
you know keep checking back you never know what we're gonna add oh there's
some great stuff on the monument and the Indiana women's prison if you've got
anybody doing research on that so you can take a look at our our list of what
we have so and when you click on one of these collections for example if you
click on education Indiana you'll get an overview of what you can find
so there's recent additions here on the side to see what kinds of things we've
added here we have just a nice scroll kind of advertising here's something
interesting here's you know something that we just added or it's in the
collection and then about the collection of kinds of things that we have in this
collection for example we have a lot of annual reports from the Superintendent
of Public Instruction that we've been adding there's school directories we're not so
much focusing on yearbooks that seems to be a very popular topic amongst
individual libraries across the state or doing their yearbooks for local I know
the Indianapolis Public Library here has done this huge push for yearbooks so
we're not really doing as much here well if we do any we'll focus on schools that
have closed colleges that are no longer in existence reports from the Indiana
State Teachers Association we have a huge run of those so we're looking at a
variety of things there another option for browsing is by topic so you know if
you go back to our you know web page you see the by topic what happens when you
click on this you get literally topics now we have created topics interested in
railroads you know we got you know you can click on that and it will bring up the
railroads here's the World War one the Civil War spanish-american war so if
you've got kids who are looking for you know their topic is you know the
railroad that ran through you know whatever city you're in say you're you
know in Greensburg or you're and there's a railroad that got you know went
through there and they want to do a project on railroads or trains
especially if you're down like what is Metamora you know the train that
runs through there so you know when you click on those you do get you know you
get it was like where am I going oh yeah we're going to the topics so
these are the different topics that we pull together so if you've got somebody
who's interested in I don't know the influenza is really you know big at the
moment - its kind of the anniversary of that so if we click on health and
medicine you just get a list of materials so you can go through and see
if there's you know what kinds of stuff we have a deal with health and medicine
it shows different different items as opposed to you know like I said when we
click on just one of these topics Oh here's the education again this is where
you get the screen that I showed you that shows you know what's the what's
the collection have in it you know what's in here I recently added these
the clothesline which is something that was done here blocks in Indianapolis
with a bunch of high school students it's really funny to look at it's fun to
see all the fashions so if you've got somebody who's interested in fashion and
you know design or whatever might be worth looking at the other thing that
you couldn't see on the screen on the other screen okay it disappear thank you
is this area down here as I point to it and you can't see me pointing at it with
my finger so I'll use this browse the suggested topics so if you're looking
for education periodicals or high school and college newspapers Ridgeville
college is a collection that we did so we have a lot of those this is a good
one that really shows an example of what we have - these are the collections of
newsletters that we have from the companies and then the Civilian
Conservation Corps this is a list of all the ones that we've added and this list
just continues to grow I just added the limber lost ledger just very interesting
to see what the CCC was doing during the 1930s creating our state parks and doing
all kinds of work around the state so you can find those kinds of lists okay
where was I education Indiana let's go back to the
PowerPoint I always talk about the topic so that is a way that you know students
can you know just go through and see what kinds of things are there a lot of
primary sources you know when I've dealt with kids in the past they're you know
always coming saying I need primary sources and in the digital world I have
yet to meet you know any students that say our teachers say we can't use online
well you know I'm hoping the teachers are starting to
have a little bit different attitude yes there are lots of fun things out
there that you're can use online it's just not all you know somebody's
website that they put together we actually have some good quality stuff
going on ah and doing research papers so the topic section is a great place to
find primary sources I was just talking about this and I never got my slide so in
the topics collections we have the old together you know materials you know for
example I mentioned automobiles and it just it pulls together from all of the
collections so there's lots of collections that it's pulling from so
for example in this one I've just cut and pasted what I found for automobiles
we have you know there's 16 page pages worth of stuff so and last but not least
is the map this is great if you are in a certain area of the state and you want
to know what kinds of stuff is for that area so somewhere under all those pins
is the state of Indiana there's actually an outline there with with all the
cities and it's amazing when you actually go to the map and look at it it
does show beyond let's get rid of this let's get rid of this and scroll up to
the top nope you're going the wrong direction
there we go there's the map it is not just Indiana I'm amazed at some of the
other stuff that I see across the state and it's taking a while to load up but
doctor eventually it's gonna come up and it's gonna show all the pins across the
state hopefully it's stuck on the John Tipton collection I don't know why it's
just being a little slow eventually it's going to come up and there's going to be
all these pins and it's going to happen real soon and it's not happening but
trust me it does happen it will show all of the different you know plays you know
it shows there are pins that will show up showing where we have stuff and of
course you know I have it in the PowerPoint presentation is being really
really slow for some reason it's still stuck on John
Tipton there must be a lot of places there's so little just go back to this
map so this is what it you know really looks like when it comes up now let's
say you're researching a specific area of the state you know you got a specific
location in mind so when you zoom in you can see many items we have from
specific locations or how many items we have let's say for example you're
researching the region you know open you're not familiar with the region the
term it's that's you know that area up there around Chicago on the Indiana side
so Gary the Dunes portage Hobart Valparaiso Crown Point Calumet City hammond
and all these areas up here so you can focus in and see and actually when I
can't do it here because this is just a cut and paste but when you run your your
mouse over these it will bring up and show you let's see if it finally came up
oh yes it finally worked yay so yeah you can start scrolling in oh now it's gonna
be really slow for there look at Indianapolis it's barely there it's just
covered by white dots we'll give it a second so when you start like hovering
it should give you an idea of what kinds of things what's over here for Frankfurt
click on that oh it's being really slow today for some reason anyway when you do
click on those it should bring up see if it'll let me scroll again
oh no it's I don't know what's the sound here in the middle of Boxley Indiana so
when you click on that it should bring up what it's supposed to do all of a
sudden we have it's decided to be slow and contrary maybe it just doesn't like
the map I don't know but it should bring up you know what items are there for
some reason it's just being temperamental and doesn't want to do it
so you can you can click on each of those and it will show you what kinds of
things you know we have in the collection from that area so this is great for yeah
if you're specifically in an area and you're wanting to do some local history
you can click on those and it will supposedly bring it up now some of the
other things you know what can I do with this stuff this was a question that I
got from somebody we do have a rights statement on the website and you notice
this on a lot of digital collections ours as long as it's you know now
there's not a copyright issue you can do just about anything you want and we'll
take a look at some things that you can do off of our website but you know this
has to do with copyright and fair use and I don't think too many of you are
going to be too worried about it if it's a school you know it's one of those
things you can talk about with high school students
you know plagiarism and all that good stuff and copyright at this point you
know if they're in middle school or something they're not really going to
care about copyright they just want to cut and paste their image do their
presentation and hopefully get a good grade so but you know a lot of people do
ask sometimes about copyright I've had questions about it
copyright scares me it scares a lot of people it's not really anything to be as
scared of as I as I think you know people give good credit and things like
that so when you do find something it's you know you can use it but we'll talk
about copyright in just a moment so when you do find something let's say for
example you don't know you're looking at this and you want to know more about it
the object description is down at the bottom this is pretty basic I used to
think what is this mythical thing that you know my friends are talking about my
cataloguing friends I keep talking about metadata I'm like what are you talking
about it's kind of mythical to me and I'm like I'm not sure what that is so
basically it's library catalog lingo catalogers love this kind of stuff so
you know the object description aka metadata it's basically a
description of its information about information it talks
about the item it provides the description the subject headings the
creator publishers dates and other technical information so if you look at
this example that I have you know war gardens in Indiana it's basically your
title you know if you think about it it's basically like looking at a library
catalog it's kind of the similar idea the item ID I like to think of that you
know was kind of like it's called everything in a description a pamphlet
about the Indianapolis planning war gardens in 1917 and planning for a 1918
includes information about planning and organizations for group schools home
gardens and as well as general background about the movement during
World War one also includes application and forms and then here's your subject
headings gardening or work so you know if you want to know more about gardening in
the collection you can click on gardening and it will bring it up the
Creator who created this the publisher the Indiana State Council of defense in
1917 you know it was the beginning of the war you know at any point in time
the enemy is going to invade the United States and we need to be prepared so
that kind of thing the time period the geographic location what exactly is it
it's a pamphlet it's in English and then you get some technical information like
how did we scan this so you know do we use a flatbed scanner did we use a
something you know like a camera did we you know use adobe photoshop to do
stuff with it and so a lot of general information can be found there now that
you found something you can take a look at it and there's lots of interesting
things you can do and I always seem to forget about some of these other you
know items that you can do up here it's like I'm so busy getting enthralled and
enthused about you know because I actually am kind of interested in war
gardens and the time period so as I prepare for you know next year to put
out my own garden I might learn something interesting in here
not that I'm preparing for war but you never know
so anyway some of the things you can do you've got students who need to need to
reference the URL it's got it right here for you you can click on this reference
you a URL up and along in this area and it will bring up reference uh URL and
there's the actual reference which you've cut and pasted into your paper
and hopefully they're doing you know good you can also add tags which is like
adding a disk you know descriptive you know saying okay this item actually
includes uh you know things on how to get rid of pests so maybe you want to
put in insects pests and you can put your name and then you can save the tags
and you can also post a comment um you know like I really like this item or you
know you've missed this we've missed that whether we actually see it with all
the items I'm not sure I don't know if we get a note that says hey you have a
comment you need to go and take a look at it you can also rate it if you like you
can you know do a rating oh I love this oh this is the worst thing I've ever
seen you give it one star the other thing is you can download you get the
medium the large and the large and I can honestly say I can never remember which
is which usually I just go with a medium and see if that's the right size I need
if not if you know delete it and then okay I can download the large it's just
not a high priority thing on my list to remember which one is which so I always
just start downloading and see what happens
so but you can download the item so if you've got somebody who's doing research
and they want to download this and save it so they can use it on their you know
you know for whatever reason they're out in the middle of the woods with no
internet and they're doing their writing their paper and they're really you know
like in a cabin somewhere which like I'm out of here I'm gonna do some writing
and I go sit in the woods at a cabin and write and then I've got a download of
things that I need alrighty I it does happen believe it or not you
can rotate the image you know see you've got a there I've
kind of rotated image using the rotate left and right you can focus on a
specific part you can make it larger or bigger
using the scroll bar the text search if we have done some OCRing on it which
we have just I've just recently got the OCR so I'm starting to OCR more
materials so sometimes you really can't do that you can print it out if you want I'm not
really sure if many people you don't want to do that anymore but you can
download it so you know I had a question about copyright basics you know
non-copyright items are anything before 1923 that is what was set by you know in
law that you know anything that's before you know 1923
so anything is you know free to use however you want anything after 1923
yeah you gotta be a little bit more careful you got to look for the
copyright symbol to figure out if somebody owns the copyright and you know
they could come back and say you know you're infringing on my copyright yeah
you know we're kind of moving along it's been a quite a while since I think they
visited copyright so as we get into like the 30s 40s 50s it's a little bit easier
to do things and some things I have done past 1923 and put up it's just kind of a
lot of school of thought behind that at the moment that we do you know you know
give that information uh you know anything before you know this thing is a
rumbly threshing and machinery and engines it's from 1887 that's definitely
before copyright nobody's going to come after you Bramley is out of business and
I'm not even sure if they anybody even owns them anymore and there is a use
statement down towards the bottom here's the right statement the copyright notice
and you know this is in public domain so there's really no issues so we've you
know copyright is something to be concerned about but not that concerned
and there's you know more you know close-up of the not you know no
copyright some things we do have that say this is in copyright and so we
use the fair use statement to say we're you know we're scanning this we're
putting it up one of my big fears as I did scan a bunch of company employee
newsletters from Delco Remi which used to be in Anderson of course they're gone
now but they were owned by General Motors I'm kind of like is General
Motors gonna come after me and tell me to take these down so far General
Motors is probably too busy doing other things they don't seem to really care
plus there's no copyright symbol on it I don't see anything that says it's in
copyright in my heart of heart I kind of know that General Motors probably owns
the copyright but I'll let them call me up and say we're gonna take this down
and we're going to come after you so we do kind of push the button a little bit
on copyright you know it's like let me know you know if it is you know it might
be covered and it's can be complicated so we do add you know some stuff after
1923 with some basic rules you know it's just kind of bear in mind you know Ella
you know the LS Ayres air ograms newsletter it's a company employee
newsletter was you know this one is done in 1945 LS Ayers is out of business
I think Carson Pierce got maybe but no Macy's bought them I'm not sure really
Macy's really cares you know whether we're scanning Ayrograms and put them
up you know very local popular department store a lot of people work
here I've heard people say oh my mom worked there my grandma worked there so
you never know who's gonna come along and be like oh wow you know here's a
picture of my grandmother or whatever so we kind of have been looking at stuff
like that and then here's an example of what I put down you know what we put up
you know but put into the boxes on them it's something that's you know in
copyright in copyright educational use permitted this image may be used
for you know personal education not-for-profit purpose you know study or
research we're basically like scanning our collection in case you know
something happens to it we have you know digital copies of it so but we claim the
educational use you know permit it so I think that's what you know a lot of kids
are gonna be doing anyway but you know as you get into high school students
this is something you know as they move on past high school and get into college
and into their adult careers it's something that you should kind of be
aware of so we have a lot of great stuff in our collections out there you can
find materials for classroom activities just learning about Indiana history this
is just a variety of things that I've thrown out there this is you know I just
love this image here's an example of something from the genealogy collections
here's the women's suffrage flyer that we have up you know example of a map
they're not all blue and you know look like this this whether is very basic
state maps there's a lot of colorful colorful maps you know here's the
monument so there's lots of things out there in our collection I also want to
do a pitch for Indiana memory all of our stuff goes up into Indiana memory which
is an awesome website which gives you even more places to go and look and
remember I talked about that you know those other collections that I'm like
these aren't checked but and they're there but they're not part of the state
libraries they're actually part of Indiana memory so this is another
digital project that we have going on here at the State Library it's for you
know places out across the state if you're a small public library you don't have
the money to do it digital collections but you got a closet full of stuff you
got it you know file cabinet full of materials that you think might be useful
you can you know contact the State Library and say hey you know is there
way what can we do so Indiana memory is kind of this digital collaboration
between you know Indiana libraries and historical societies
take a look at it sometimes as well collections across the state the other
thing I do want to point out there's this great thing your teachers resources
I sometimes forget it's there and I like to remind myself so when I am talking to
my teacher friends it's like go to Indiana memory and take a look at this
little spot that I have on here so teachers resources best practices online
tutorials tools for teaching with primary sources Indiana memory
collection lesson plans you can see all of these you know lesson plans that have
already been created you know school librarians and teachers
you're more on top of this than I am I'm busy going through the files going
look at this cool this you know let's digitize this and let's do that so I'm
you know sitting at my desk scanning you guys are out there looking for these
kinds of things so this is you know good to know about so you know for additional
information you can contact the Indiana State Library via our website or you can
call us you know what quite frankly I don't remember whose phone number that
is hopefully it's nobody you know I don't think it's Jake's number uh you
know I can't remember who's number I gave hopefully it's not Brittany she'll
get me or it can you know come visit us at the at the libraries while we're
located 315 West Ohio Street in Indianapolis we're just right behind the
State Capitol near IUPUI near the Historical Society you know if you see
something on the website you're like wow you really like to see that in person
you can come in and we'll pull it for you you can take a look at it so that's
pretty much what I've got hopefully you pulled something exciting and
interesting you've learned something or you're like oh well at least I got an L
you uh you know a good variety I try to make it across the board so QA do we
have any questions Kara's gonna be looking at the screen with the questions
if you've got any questions I have a question yes
what does OCR stand for optical something reading optical computer
reading I always mix it up OCR is when the computer will go through you have
program and let's say you've got a typewritten item and there's lots of
keywords in there you know so what it will do is it'll scan it and turn it
into a digital file you know I can't take like you know a pamphlet or a
brochure or a booklet or something and just you know scan it and it
automatically reads it you have to have a program and what it will do is they'll
go along and optically scan the words the paragraphs the sentences and turn it
into a digital file and let's see if I can find an example I know I've done
some OCR recently do to do to do I know it's made us oh I know what I just
recently did I did these guys so when you go in if there's something in the
collection and you try to look at it it's not gonna search inside the item
yeah Lorraine we're working on that I saw
your question about you know anything from the 1800s we are trying to start
doing more that if it's handwritten it's really difficult to do that literally
you have to almost set and type in but it's under the transcript area and here
for example here's this page out of the 1830 Indiana Acts 14th session here's the
these two pages pages 6 and 7 if you start scrolling down you'll see the
object description or the metadata and down here at the bottom is a transcript
so basically what an OCR does is it creates a transcript of what's on the
page and let me tell you I've seen some pretty weird things like what's going on
appropriations scientific you know I'm like what um I don't worry about that
too much probably people are more interested in knowing if there's
anything about you know you know James Whitcomb Daniel J Walker you know
they're looking for keywords there was a discussion not too long ago with a you
know fellow colleague what we were talking about this kind of stuff and I'm
like isn't it really the more important part is getting the keywords than it is
so that's kind of what use usual when you're surging you're searching for
keywords so basically it's taken oh look and something about fencing at the
governor's circle I know furnishing rails and all
kinds of stuff so oh and here's coal that was 37 and a half cents and brooms at
talking about brooms a brick work candle sticks yeah so you're really kind of you
know we go back up and actually look and see you know they're talking about
spending money that's basically other questions
OCR before it can be a wild ride oh my gosh yes I have tried to OCR some
of the CCC newsletters they are all literally typed on a they were typed on
a typewriter did not come through at all I have tried to OCR those and sometimes
it just doesn't work it just comes out a big gobbly googly mess I mean this is
pretty good because it's a you know it's a printed item and written items has to
be done by hand so anybody else have any questions you
can type them in the chat box on the left you know there are some OCR
material programs out there that you know yeah I prefer to type it in myself
sometimes yeah I know what you mean but you know yeah I don't know if you'd want
to type in this book it's like 50 some pages long if not longer but sometimes
it is easier to just go in and type and do some cleanup sometimes I'll do
cleanup sometimes not you know I just move on and be like okay you know it's
picking up key words that's kind of the the thing that I look at it you know
it's how I look at it doing the the key words is more important I think than
trying to get the entire text you know some words just don't come through and
it's like I don't think anybody's gonna go in and actually look up brooms you know they
might but you know and it was spelled with you know weird or funny or
something you know so is the purpose of OCR to give people
something that they can look for and if they find something they can come in and
look at it if they don't actually get all the information OCR is actually when
you go into content DM you can actually just go in and type in the
word brooms and bring everything out it's only gonna search this part here so
unless I go in and make a subject you know ty you know subject category and
say brooms which means I'd have to read this entire text you know it's not gonna
pick up the word brooms that's where this part comes in and that's where the
OCR part comes in it all has to do with digital searching and has to do with
searching and trying to search materials but you know I've not set and entered
all this information in basically when I'm yeah we're doing that searching
we're just doing this you know subject headings so sometimes you'll see items
there's a few of these that I mean the subject headings go on and on and on
it's like oh my goodness that's because we didn't have OCR to help go through
and scan it and actually pick up the words okay so you know if I'm looking
for an individual's name like this guy here Jacob D be low you know or George
Johnson or Craven histor so you know if you're looking for something on that guy
unless I've got it here in the subject category he's not gonna show up okay
that's the one thing to remember so this is very important to try to get as you
know much in there as you can but OCR makes it just even better
it's like making you know subject headings only you're actually okay you
know that's a good question Lorraine I don't know if we offer a way you see is
there a mechanism for someone to submit a document if they have transcribed it
do you mean something like in our collection I don't know if we have I
don't know I would have to ask Britney who is in charge of our collections
if there's a way that you can transcribe and our that's a good question and I
honestly unfortunately do not know the answer yeah we could you know if you we
can get back with you Kara's gonna make a note and we'll see
if we can I'll ask I'll ask Brittany Brittany's the in charge of the state
library's digital collections and I'll ask her if there's you know
transcription possibilities so I know that other places when I worked at the
public library we had all the may right school letters and there was a way that
you could volunteer to go in and transcribe and you could send in the
file and and you know could be uploaded I don't know if we can do that's a good
question and I'm sorry I don't know the answer but we can try to find out
Rianne so the OCR transcription is important because what we search for is
being located in the transcription yes so as I said yeah so if you're looking
for trying to think there was an example somebody wanted to know about goats I
had a question one time from somebody who was asking about goats and early
Indiana and he was a Conner Prairie person think we're doing research up
there and they're like did they have goats in Indiana in 1830 yeah I think
so and I was able to find it in the law book well the way that I found it is I
was able to go in and type in goats and it came up through the transcription and
I was able to say why yes and here's you know the digital item you can actually
look for yourself it says you know if you have a goat it has to be tied up or
something I don't know there was some weird law about goats but it was a good
way to really figure out you know to find the answer to her question so does
anybody else have any questions I don't see any typing so I'm going to say no
right on the almost on the dime I am going to go ahead and put the Leu up you
can download it it's at the top you Encounter the past LEU certificate so you
can download that for your records I
will be sending out a link to the webinar as well as the chat transcript
and we will also actually be archiving the webinar I'm putting it on on our
website whenever it's actually transcribed we actually do transcribe
our webinars first so once that's done we will have that up on our archived
webinar page Chris thank you so much for doing this for us today I've learned new things that I didn't
know yeah I was even amazed when I was talking to my friends when we were you
know I was like oh we do this and it they were like oh my gosh we
didn't know I'm like yeah I go you know check out our collections and even go to
other places and check out other collections this is amazing you know the
amount of digital work that's going on and you know even you know this is just
kind of a shameless plug actually just for what we've got going on so there's
you know a lot of new stuff and you know come back for future collections I know
that Bethany just got a grant to do the will Hayes collection so if you don't
know who will Hayes is thank him for your rating system on your movies so I
know she's getting ready to do stuff like that and we've got other things
coming and I'm working on you know a new project of a new collection so we just
keep adding just keep checking back ok so Tracy I see your message about the
certificate link is not working in the follow-up email that I send out I will
attach the LEU certificate so you can print it out that way
no problem thanks everybody for coming today we really appreciate your
attendance and we hope that you've learned something today that you didn't
know before have a great day
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