Hello there people of the future. My name is Scott Shoger. I'm a records management
fellow with the State, Tribal, Local Plans and Grants Division of NPS (National Park Service) and you've
arrived on the SHPO Product Submission Webinar, or rather the SHPO Digital
Product Submission Webinar. By the time you watch this I will have already
departed the land of STLPG to take a job at an undisclosed Midwestern
university. But before I leave I wanted to record essentially a how-to on our
new process for creating labeling and submitting digital products and
deliverables as part of the reporting process so this webinar will have four
parts first I will introduce the worksheet that we've developed for again
formatting and submitting digital products then we will actually use the
worksheet to prepare some files for upload and then we will go through the
process of uploading those files through secure NPS gov and those are really the
three key parts you'll be doing two and three as part of whatever submission of
products that you'll be that you'll be doing in the future but the fourth item
which I want to quickly do at the end is show you how we've been uploading some
reports and surveys etc to Erma which is the Park Service's digital repository
and by showing you how some of those products are already available to the
public I hope that all in some sense reinforce and demonstrate why we're
asking you to do things a little bit differently why we're asking you to
provide a little more metadata or information about each product and to
provide it in a form that is ready for consumption
by the general public so that's it for the PowerPoint the shortest PowerPoint
you will ever see and at this point I'm going to move to the worksheet you
should have access to this in some shape or form and I won't read over everything
but I do want to at least touch each element of it before we actually put it
into action so I didn't want to communicate that these are not just
arbitrary guidelines that were determined above they're not necessarily
set in stone either but they are guided by these sort of three signposts these
three goals we have in mind and the first is to clarify our guidance simply
on submitting products and deliverables we have questions about what types of
products should be submitted how many copies of each for instance we no longer
have the three copy requirement because that doesn't make much sense in a
digital realm also we get questions about how you would like us to how we
would like you to name particular files or what sort of file types should be
used and also a little bit of guidance on when to include disclaimer in or on a
product for all of these questions there are going to be problem cases and
liminal cases where you'll want to get in touch with your excuse me you want to
get in touch with your grant manager with any of those questions but this at
least lays out sort of a default set of criteria you can keep in mind so and
then for the second point the second reason why we would develop the
guidelines is to go to a digital submission process there are a lot of
reasons we'd like to do that chiefly because we're moving to a digital moving
all digital here within the office in terms of our files but also because it
will make it a whole lot easier to share these products with the general public
by OMA or even by email if we're asked any questions
and frankly because some of the physical or
paper products we had were rather in disarray when I arrived at the than I
Street Offices of Steel Pig back in January and this will allow us to be but
much better stewards of the records that you're sending in so and then third and
I've touched on this but we are asking you to send us products that we can
share easily and readily with the general public that may often happen
through amount nps.gov it may happen in other ways as well if there's something
that we don't have the resources to upload at any one time at least we will
have access for instance to design guidelines that word about five years
ago or a survey report that was developed seven years ago now again you
may be keeping these and hopefully you are keeping these in your own archives
and in your own in your own ways but it's always good to have another copy
stored somewhere else and also it's good for us to have ready access to to all
these products and all of this some research that you you and your CLT
partners and community partners have been doing over the years so and here in
this worksheet I've indicated that we do have some products that have already
been uploaded to erm about NPS gov and at the end of the webinar I'll show you
how those or rather where those products are stored and where you might be able
to find future products once you've submitted digital products using this
worksheet so the question that comes up quite often is what do I need to submit
and you can of course read through this yourself but this guidance on submit and
not submit was developed in consultation with with my colleagues here at at Steel
Pig and we have arrived on the guidance that we want digital copies of final
products that can be viewed by the general public that includes final plans
reports plans and guidelines substantive event materials
Oh grams with sort of the final version of programs perhaps those including
papers professionally produced multimedia contents documentaries oral
histories presentations PSAs anything that would be of benefit to the general
public and then all manner of interpretive products that can be that
is intended for the for the public books brochures posters interpretive tours
coloring books etc etc so really we're looking for final products that are
accessible by the general public you may I should mention here that all of this
is all this guidance is intended to pertain to products and deliverables and
not necessarily other materials that you already are submitting or typically
submit as part of the grant reporting process so there is all kinds of
administrative files and all kinds of reporting that you do otherwise but
we're dealing specifically here with the products and deliverables that you had
typically sent in triplicate and that was typically something that could be
viewed by the general public or was a record of the projects you had completed
so and that's something you can talk with your grant manager or others around
Steele pick to clarify a little better but this is really a way to an updated
version of the guidance of what kind of products and deliverables do we want
previously we said we want to you know print outs in triplicate at this point
no we want primarily digital files so that's what we would like you to submit
do not submit confidential or restricted reports that cannot be viewed by the
general public archaeological reports architectural reports on federal
building restricted sites you may need to share those with your grant manager
through other means but in terms of this worksheet it's it's intended for public
facing we're not interested in in becoming a permanent repository or
becoming sort of a conduit for sharing those those reports with the general
public we can't share that information then we
don't want it according to this worksheet other documentation not
intended for the general public that survey forms financial records
correspondence you know - we want the survey report but not the particular
survey forms you'll be keeping those locally in your inventories and we can't
do much with them in terms of archiving or in terms of sharing those with the
public do not submit ephemeral products that are unlikely to be a future value
to the general public now that's a little bit vague perhaps intentionally
we're not really looking for one-page flyers that's not the kind of when you
see how we're sharing information and Irma might see why a flyer may not be
something that's best shared through that sort of through a digital
repository certainly a program but not necessarily things like Flyers postcards
invitations swag these sort of ephemeral kind of more record-keeping materials of
course you can share those however you'd like yourselves but this is kind of the
guidance that we've developed in terms of what we think is the best bang for
the buck in terms of sharing through ARMA and then we're asking you not to
submit either printed copies or digital copies on CD DVD RS or flash drives if
it's digital please send it through this secure file transfer sharing site that
I'll be sharing with you and if it's printed for almost 99% of cases we would
really like would rather have a scan or a digital version of that product unless
you've made arrangements with your grant manager unless it's a fantastic coffee
table book or a calendar that we really want to have on site and we could
perhaps share with the DOI library but for the most part we want digital copies
of everything and even if it's a coffee table book we'd really like to have that
digital copy so that we can share through Erma so that we can can't have
it in an electronic form and then maybe if you'd like to send a paper copy that
that could be arranged otherwise so we also get questions on when do I need to
include the disclaimer on final products however if it's
unreasonable you don't need to wear you know we're not making arbitrary
decisions or forcing you to put a disclaimer on a giveaway t-shirt you
know so if it's size restrictive postcards Flyers if it's a promotional
product if it's a bag as a t-shirt you don't necessarily need to include the
disclaimer however if it's printed please include the disclaimer if it's
audio be great to have a spoken version of the disclaimer or that may not be
feasible but again if it's possible please do so or at least include it on
on if it's a CD or if it's if there's any way to get that in there somewhere
that's that's reasonably accessible to the to the whoever's using that audio
product and a video product should include it as an on-screen graphic and
that's that's usually pretty easy to include either at the beginning around
credits this is the disclaimer this is just a reminder some of these things are
already in your grant agreement but as a reminder this is the disclaimer you
should include so again that's in your grant agreement but it's also here for
convenience sake okay so now we're at the point where I can really walk you
through this worksheet guidance so a lot of what we've just talked about here as
far as a decision on what to submit and what not to submit will have to take
place before you're even ready to start sort of converting or preparing files
for transfer or preparing files for sort of public consumption but once we get
down here it's sort of guidance on file names this is where we'll actually be
putting this into practice so I'm going to open up a folder of examples and I'm
not picking on Colorado and 2015 fiscal year but it does happen to be a year
where we had a number of digital products these these are actual products
to my knowledge there are no sort of public information restrictions on them
and we happen to have already ripped these
or otherwise transfer them to our to our server so they were easy enough to work
with and I can show you kind of how to prepare them in keeping with this new
worksheet so we'll start with the Black Hawk wood workshop and one thing that's
tricky here is if you're preparing this PDF for public consumption
I would suggest or we would advise you to leave out any sort of administrative
details now these may be something you need to share with us or with your grant
manager in another forum but as far as what we're doing here which is
submitting products or deliverables that are ready for the general public we
don't need to see this CLG sub grant program as an intrinsic part of the PDF
that you're sending in so we may be interested in this flyer although the
flyer may be considered ephemeral we're most likely not interested in copies of
information that's already posted elsewhere and indeed for some of these
we may not be free to actually share this information through our MOU because
it could be copyrighted now if it's generated by another National Park
Service entity that may not be the case but at this point I'm not going to use
this as an example because it's a multi-part PDF that would have to be
processed now I would suggest that if there were a sort of a a program that
you could use that was substantive and would be useful to future generations in
order to learn more about historic woodworking and features all original
material then that would be something that we would want to share through OMA
otherwise if it's just a flyer or if it's just evidence that this happened
that's not the kind of thing that we need as a product or deliverable and
that would be necessarily of interest to the general public going forward so
again this is something you'll need to speak with your grant manager
out but generally we're not looking for these kind of feedback forms that would
be maybe not appropriate to share with general public we're not looking for
administrative forms we're not looking for copies of materials that were of
course too completely appropriate to hand out at an event but may not be
appropriate to share through a through digital repository so that's an example
of something we might not want other examples as mentioned are more sort of
ephemeral items minutes documentation not intended intended for the general
public none of that should be submitted at least by default through this
mechanism but here are two items that we do want and in this case this is a
boulder county survey oh no I'm sorry my fault this is another item that we do
not want at this point we're not looking for because we're not comfortable with
sharing archaeological inventories or surveys we're not comfortable on making
the call that this is absolutely information we can share with the
general public we're asking not for you not to submit archaeological inventories
or surveys you you can submit publications that are absolutely
intended for the general public like and say an archaeological primer or or some
sort of interpretive materials but in this case this is another item that we
don't need through the product submission works we don't need that
archaeological inventory again your grant manager may ask for it above and
beyond or you may be required to submit it as some part of your reporting
process but in this products deliverables world what we're just
thinking about kind of the general public we're just thinking about about
items that can be shared through Erma we don't want that either so finally here's
one we do want and this is a Phase two as you can see of a historic survey of
64 farmsteads in Colorado it is presumably and this is again something
you'll need to consider whether or not this is a survey
that can be shared with general public and can be posted Erma if it can't be
please don't share it and through this mechanism through our using the products
and deliverables worksheet but we want the report we don't want the survey
forms we our assumption is that you're saving the survey forms as part of your
inventory you're doing that work we we want we'd like to see the survey report
be not only I think as part of some of some reporting requirements but also
because we can share that with the general public through through the
digital repository but we don't need the survey forms so I'm going to do here is
head to the guidance on file names so we have here is the we're asking for the
project number the sub-grantee if applicable and a short description so
here the project number is already in place that's Co 1504 teen this has been
C I labeled this earlier when I was when I was scanning something right now we
don't have the sub-grantee but my assumption is that it's going to be you
can essentially say bridon you're welcome to say brighten now hoops
couldn't say something like brighten CLG or hpc but at this point brightness
efficient and then what we'll say is it's really not much more fancy than
saying that let me close this up at 64 homesteads phase two up right in
vicinity six for farmsteads rather so Brighton six for farmsteads
that works you're we're asking you to keep it less
than fifty characters that seems much less you could certainly put more in
there but the idea here is at a glance someone could tell what that is and
could tell what project it refers you know it's uh it's what one project it's
a product of and what this and who the sub-grantee was so if we open up the
this up now we'll look again we have some examples here we have the Sitka can
again be the Sitka you know CLG or you may have different ways of naming that
we're not necessarily particular on that but perhaps the simplest way and the way
to keep the file name the shortest is just to use the city or the county that
happens to be the CLG and what we have here is a kind of general guidance on
file formats and resolutions and I believe that's cutting off a bit right
yeah okay and I'm going to relocate my my go-to meeting window so I can read
this whole thing our suggestion is that you convert PDFs at 300 pixels an inch
basically a hundred percent of the size of the original document what that means
is when you talk about resolution you need to not only know how many pixels
are in each inch but also how many inches the document is so we're saying
try to leave it at you know if it's it's legal size or if it's it's other size
paper leave it at that size and then also have it at 300 pixels per inch
within that within that original size so in terms of converting original
publication files to PDF what we're saying there is if you've created on
word if you created it in PDF if you have an InDesign file to original
publication files please convert it from those files to PDF or
than scanning it happens sometimes in the maze that may seem obvious but there
you go and then if it's absolutely impossible for whatever reason to get
those original files you can use high resolution scans you know above and
beyond that it we prefer that you use OCR when possible so that the file can
be searched more easily again kind of obvious stuff and obviously this file
was submitted before any of this guidance was in place and it is ocr'd
and ready to be searched so a lot of these things are generic things you'd
usually do for video files we would prefer and before files at a resolution
of 1280 by 720 that can be rather a large file and it's quite possible we
may want to talk a little about how best to get those files to us but the there
is to my knowledge no file size limit on the secure a NPS transfer site so that's
not going to be a problem but perhaps upload speeds could be an issue and so
this may be an instance where you absolutely do have to send a DVD for
whatever reason but again if we can use that transfer side that'll simplify
things as best possible for audio files actual audio files with a pH in there
may say you need to say more than uncompressed WAV files but for our
purposes that's what we're looking for and we can talk more about exactly what
that means if need be but generally uncompressed WAV files are the best way
to go it's a little bit larger than your average downsized mp3 but we're looking
for a reasonably high resolution so that this is something that we can use into
the future and then I have given a website here for more information on
deliverables and publications and you went head to the National Archives so
this would be for other formats that you might be interested in using it also
gives you a little more information about what they're looking for in terms
of pdfs one thing I didn't address here but you will probably need to address in
the future well it's something to talk with your
grant manager about that we have 508 requirements for accessibility that are
being introduced the extent to which we need to enforce those requirements and
to which we need to hold grantees responsible is at this point
somewhat opaque somewhat unclear so that's can be an ongoing conversation
there are a lot of a lot of tweak there's a lot of tweaking that needs to
be done with the PDF and a lot of and at the same time a lot of transcripts that
we need to created for oral histories or for videos so there can be a great deal
of effort involved although obviously the payoff of making things as
accessible as possible this is important but at this point that's not part of our
guidance in terms of making files accessible per 508 guidelines but we do
ask if possible to include a transcript with video files and also to include
captions if you can embed them in the mp4 file and then for audio files to
also include a transcript again that's one one reasonable
okay so we've renamed this PDF and going to I'll leave it here for now actually
let me make a new folder just kind of separate it and we'll give this a more
proper name in a minute but right now we're just transferring this one file we
don't need the survey forms from Brighton and for various reasons again
we don't need the archeological report and while we may be interested and some
results a proper program from the woodwork shop or any sort of guidance
developed there you don't want a PDF that includes everything you've received
on regarding my workshop including feedback forms and guidance again we're
keeping the public in mind in terms of what sort of products and deliverables
we want so opening up this Colorado folder the next step is guidance on
creating an index this is not a fancy way to create metadata for the items
that you're submitting but at this point it is a low-tech way that's kind of a
sure bet in the future we you know at least in the next ten years we'll be
able to access a Microsoft Word document and even if we don't know anything about
for instance this sub grant for some reason we can look at this index and get
a sense of the grant number the title file name etc etc etc so this isn't so
fancy I would suggest copying and pasting this
template that I've created creating I don't necessarily need to save it go to
new like document and going forward from there so for this item I'm not gonna
head into HP F online and waste your time trying to find all of the grant
information but let's assume actually that may be accurate right maybe
Colorado 2015 I've been picking on them for some time here we would use the
title here basically I'd suggest doing something like that and preferably
putting this in lowercase but it's going to care too much basically you're just
taking the title here so that we know one thing with the index is if you're
submitting many files at once this is good way of making sure that we have
everything in the form you intended to send it so the title there the full
title one one reasonable you could even include the year at the end the file
name which is believe let's do that the craters so we do have
some guidance here it'll help when you're able to refer to the worksheet
yourself but we do have some guidance on the how to represent the project craters
and we've said include up to five names or organizations and preferably use
their roles so if there's a historian if there's an architectural firm for now
let's just include terracotta consultants and we'll say it's an
architecture firm but you may want to use a more specific phrase that will
describe what they did on the project so but at least the names in there then we
have the sub-grantee and we will say
that's presumably this is a CLG project so I'll say the we'll say the city of
brighton you could include more than one entity if there were more than one
people responsible for that grant always fun cutting and pasting here okay not
perfect but there you go the day completed if you do have an
exact date that'd be great but in this case June 2016 works we're getting that
from there the extent sixty four pages from up here and then the description so
you could get this from different places the description is basically what we'll
be sharing as an abstract or description through Erma so whatever you want the
public to see however you want the public to understand this document
that's what you want to put there you could put something longer than this a
single paragraph here if you'd like some of the descriptions or armor go so two
four or five paragraphs several hundred words but in this case we're really
looking for something resembling an abstract so it's fine to copy the whole
abstract as long as it basically summarizes
what this document is you know what it says
preferably has some keywords that could make it easier to search through when
someone is using Irma and and also eventually you know for for people
searching Google because Google will access Irma files and Irma records as
well so there you go it's also kind of up to you if you do
not have as long an abstract that works as well in some sense but you know any
information you're leaving out you may want to consider if it's something that
the public would want to know or or that then you know for instance grant
managers or internally at the Park Service we want to know so that's pretty
much it to go back to this worksheet there was a little more guidance
sub-grantee when applicable obviously not always applicable if it's a project
executed by the shippo extent the pages or length not always applicable but in
this case you know if it is a 20-minute video you would put 2042 description I
put up to 200 words partly to not sound like we're requiring you unreasonably to
write an essay about each document but basically if you're copying and pasting
from an abstract and it goes over 200 words and there's important abstracted
information in there I wouldn't object to including that and it would be the
sort of thing that would be copied and pasted right into right into Irma and
could be shared with the public
so as I see here I didn't give a guideline on naming this index sometimes
you forget things but I would suggest we do something like this let me take a
look again you see how this makes sense in a moment I'll include it in the final
version of the of the worksheet but that's how I would suggest naming it so
what you have there is a shippo 15c oh that's sort of the generally accepted
kind of file prefix for everything we're saving and then to put index after that
should should do the trick I think if you saved it as index no one would yell
at you but there we go so let me make sure if save that to the desktop and
that's your index so there may be other ways to collect this kind of information
in the future right now this is a sort of lo-fi way that again ten years down
the road we can figure out what you've submitted it'll stay in the same folder
as the rest of the products and in a lot of ways it'll make it a lot easier to
find these products and figure out what they are then the way they've been
previously stored around this office and perhaps even the way others are storing
them so all right on to how do submit files so you will first as this says
notify your grant manager and say you're ready to submit or maybe your grant
manager will reach out and say where are the products and the grant manager will
go in and invite you to submit through we'll invite you to submit and you'll
receive this email from dy secure file transfer at doi.gov fortunately there
are some drawbacks about the file transfer a site and including that you
only have two weeks to submit once you receive that invitation then again it's
not too difficult for your grant manager to go in and invite you again so don't
hesitate to do that I'd say if if if indeed you need to I'm going to briefly
pause this so just in case there's some reason I should not show you what the
file transfer site looks like from my end but what I'm doing right now is
inviting my personal email to submit files through Sierra and PS gov so to be
clear while only Park Service partners and staff can invite people anyone can
submit through the secure file transfer service so
good actions request files I'm sending it to my personal email shoulda done
this ahead of time kind of like on a cooking show where you have the turkey
already cooked submit files and I'll send the request and the request comes
through so recall almost immediately we'll see about that
we'll go ahead and turn this back on as we wait so you'll be invited the next
step which I can do right now is to create a zip folder containing all the
files you're uploading including the index so we have this file and then well
I'm gonna have to minimize all this to drag it into the drag the index in here
so there you have it and then you're going to want to rename this file
according to this format Chabot 17m n products and so for this particular
folder change that to 15 see you up and then we will zip it up oh wait
right
perfect the reason we're zipping it is because there can be a limit on the
number of posts you can upload I believe it's actually hundred you may not be
uploading that many products at once maybe what and the idea is and it's also
a good way to only have one file get lost if you don't get the zip file at
all then you know that's a problem but if you get 98 out of 99 files for some
reason that's a little harder to figure out alright so we'll send this to a
compressed folder there it is and we should have my invitation to submit
files yeah look at this okay so that's me asking my personal email to wonder if
this breaks any government regulations to go in here and and create an account
so you'll create a password pump there's a lot of work restrictions there I feel
like I may have met the requirements
we'll see yes all right we're in and so you have the open invitation email
you've clicked the activated link the link has a pier in the browser you've
created a password and then this is what you'll see this is nowhere near as sort
of complex and fun as what we see as staff but that's probably a good thing
right so I should have and your file manager should basically allow you to
upload more files although so we can't increase it to a hundred but if you're
suggesting the ones that file it doesn't much matter so we'll go ahead and drag
drop will upload may take a minute and it should appear as files uploaded by me
you're welcome to add a comment this is the zip folder containing survey report
enjoy you don't have to do that I would also suggest just to make sure
everything went right especially the first time you do it to get in touch
with your grant manager by email or whatever and say hey we just submitted
these hopefully hopefully you receive them but if I go back here I've not
received it yet but hopefully uh select files uploaded by me yes my account
which I invited myself to upload files to should receive a confirmation that
that these have been successfully uploaded so so that's everything pretty
much I realized there are some more ambiguous areas and you may have more
questions than you had when you began but again vite you to keep in mind that
we're clarifying our guidance just sort of our three goals and maybe can help us
meet those goals together which is to specify the types of products that
should be submitted file type you're using when do include a disclaimer to
move everything possible towards digital so you're not sending us DVDs and
wondering whether you have to send three DVDs or three flash drives or is one
okay or can I include three versions of the file on that flash drive or do they
still need paper copies it's all an attempt to kind of move forward and and
improve our processes and then finally and this is a little bit of something we
were not doing before but we were always keeping the physical products in the
office and inviting people to view them and see all the great work that has been
funded through the HP F and that's being done by repose and clg's but that's not
a very big audience that's just people who
happen to somehow get to our office and and check things out so what our
ultimate goal is to upload as much of this stuff as possible through Irma
which is the integrated resource management applications that Park
Service so I'm going to head to Irma very briefly to show you what we've been
up to and how all of the metadata of you've created and all of the formatting
is going to eventually results in having this information available to the public
of course not only through your site if you if you're a ship / CEO or if you're
sealed use happen to be uploading that information but through our site which
in some ways could possibly in some cases be a more permanent repository or
just and as permanent repository as as your own web presence so we'll go to a
search data store here and I also have a worksheet that's available to do a sort
of to find hbf products but I would invite you if you have any questions
here always go to help and they do have a pretty good range of documents for
using the datastore for using uma including this summary that gets you
started and and using the quick search and that kind of thing but the big thing
to know is if you search say Oklahoma around or quick search put in hpf I
always do that under the unit we our unit is hpf if you search Oklahoma
you'll see everything that's been uploaded for Oklahoma by any and
National Park Service entity which could be interesting but isn't quite what
you're looking for we do the quick search and got a number of things from
Oklahoma so 79 items I want to know about the historic track tax credits
transform Act also brochure we click on it click for more info
what we have is title this description this is the description you've pretty
much prepared we've also added our own description
here which includes the grant number and the project number and that's something
that we would I think prepare locally because it's basically a template and
you no need to have to deal with that but basically the description here is
what you're including in the metadata and then all this other stuff so it
would take their title directly from that in debt
we'll take the date issue the directly from that index we don't have an author
editor but we'll take the publisher producer from that index that's
basically the sub we'd include the at the grantee or the sub grantee their
number of pages etc and then you can it's a little slow on his first
downloading but you can download everything we've put up there every
record has a digital version attached and hey look at this and you can search
it it's searchable by Google it may be useful as an exemplary item for shippo's
or clgs or anybody that's interested in seeing oh how are you getting
information out there about historic tax credits could also be in TRAI
you know of interest to independent researchers or just the general public
that wants to know what's up in Tulsa this is another way to see what out also
is talking about tax credits now in this case this does have the disclaimer
almost every item in the datastore has a disclaimer and that disclaimer says hey
we can share it however we'd like to if the general public and so that's kind of
the idea battalion EMA we're sharing these products that we've already via
the disclaimer said you know NPS can share these and and however say they see
fit and this seemed like a good idea to us so hopefully it seems like a good
idea to you guys as well one more thing we'll go back to the data
store and going through this pretty quickly but again there will be a
worksheet avail or a short sort of how-to sheet available for how to do
this but if you go to the this data store website go to featured content and
not everybody has done this only five entities in the Park Service but this is
a way to search that other the quick search that I just did great way to find
what each state has uploaded unfortunately can't really search do
faceted searching for a state because the OMA
was kind of designed with natural resources in mind and so you don't enter
State in a controlled way for anybody who's metadata information geek out
there hopefully that makes sense but we do have created categories of
content and this was something that my colleague said we'd really like to be
able to offer to you so someone asks for every design guideline or good examples
of design guidelines we're not saying these are good we're saying that these
are all design guidelines we've received and want to share there's no or neutral
on that but there's certainly a lot of examples so you go here you can click
whatever design guidelines or any of these different categories which have at
least ten items in each and you'll see a design guidelines it's quite a few more
so and there you go we have a short definition of what design guidelines are
we also say that they were funded in part through hbf and through with steal
big administering and then you get to these basically you're seeing the same
records you saw over excuse me uh through the quick search and you can
click on them in the same way can't actually click back unfortunately it's a
little outmoded but we can use another example we look at historic resource
surveys specifically of neighborhoods and there you go we have another
definition of what those are how they're funded and then a whole lot of examples
so it's saying two question mark but indeed there are more than two or more
than three there are more than four there are more than five there are five
about five I think it was something like 36 shows up on a page so you do the math
but well over a hundred of that example that's one of the better populated
categories but there are quite over if I go to this right now over 1132 active
examples so active products so we are sharing those we have won some from
every state we've scanned some paper products we've received we've also
ripped from CDs or from any other digital ways that you've gotten products
to us in the past and uploaded them and we've also even grabbed some from your
websites with the idea that we are going to be one one other way to store these
this information and now in a SMI sort of semi permanent basis and to and to
give the general public and researchers one more way to kind
find those surveys or find those design guidelines I think that's about it I
hope I've made sense and unfortunately I won't necessarily be able to respond to
all your questions in person and kind of help you through this first stage of
using this worksheet but I will certainly be available to my to my
soon-to-be past colleagues and again not everything's absolutely set in stone but
this is this is guidance these are guidelines for submitting these products
and again with with these three goals always in mind
they sound like reasonably noble goals basically we're trying to keep track of
what you're doing to allow the people of the future to access it and to basically
make these products more widely available than they were when we were
just receiving them in paper form and we're keeping them in the office or
simply putting in than the in the DIY library thank you so much and please tip
your weight waitress or waiter or waitstaff on the way out and Godspeed
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